Organizing an event or an exhibition, one has to face a number of critical steps and challenges that need to be performed with utmost attention and, at times, a lot of heavy lifting. Even though it may sound rather trivial, the actual practice of transporting/loading in the necessary equipment, displays, and decor presents numerous problems especially if there is no time left or in case the items are rather fragile or expensive. Regardless whether it is a corporate event, trade show or a big exhibition, timely intervention in dealing with moving problems can save people from unnecessary trouble and ensure smooth running of the event. Visit https://www.cheapmoverssingapore.com/event-exhibition/ to hire trained professionals to help you with lifting heavy equipment or delicate displays. Here, we highlight a number of moving challenges events and exhibitions organizers face and offer ways to deal with such challenges.
- Tight Timelines and Scheduling Problems
Tight timelines and scheduling problems are among the most notable issues that beset event and exhibition moving activities. Because of tight deadlines, there is almost no flexibility, and any form of sabotage may make the installation period impossible.
Solution: To minimize the occurrence of scheduling related problems, prepare in advance and ensure that you engage qualified movers capable of handling event logistics. Visit https://www.cheapmoverssingapore.com/ to book professional moving services for your event exhibition.
- Lifting and Transporting Heavy Items
Most of the time, event or exhibition setups require the use of large as well awkward staging items, audio-visual equipment, and oversized signages which makes them a burden to handle and transport.
Solution: Prior to the movement of goods, measure any doorways, passages or lift shafts to be sure that the items can pass through. Use proper tools like dollies, trolleys or forklifts for very heavy or cumbersome items, and also assure that the movers know how to handle such items properly.
- Safeguarding Fragile and Expensive Equipment
High-value or delicate items such as lighting, cameras and computers are often needed in events which makes them prone to damages whenever they are on the move.
Solution: Use advanced protective materials in packing of equipment and these may include, padded cases, bubble wrap and crates that are meant for safe packing of equipment. It is also important to label fragile on these boxes and guide the movers as to how these boxes should be handled.
- Navigating Venue Limitations
A lot of event places do have limitations regarding issues like loading time, vehicle access or types of equipment such as lifts or trolleys that can be used.
Solution: Reach venue early on and understand all restrictions and regulations regarding moving process. Be prepared to provide this information to the relocating crew so that they do not violate venue rules.
- Coordination and Communication Issues
Setting up an event might include several teams which may include the AV team, decorators, caterers and movers. Too many teams without coordination has been known to cause chaos, extensive delays, or even injuries.
Solution: Appoint one individual as project manager to handle all the logistics, keep in touch with the relevant people, and ensure every individual knows what they are doing and the deadlines. This can be useful due to the real-time updating of statuses on the work progress to all the contributing individuals.
Conclusion
There are various activities associated with moving things for events and exhibitions which come as a challenge, however, with clear foresight and appropriate measures, the challenges can be outdone. It is possible to manage a moving process in hassle-free manner and prepare for an event by hiring reliable moving companies, caring for the items that need special protection and, of course, keeping in touch with those who facilitate the moving process.
