Migrating content types like files and folders from one cloud platform to another is not a straightforward process. Depending on your company’s migration requirements, the process can become challenging as several factors come into play, including:
- Scope creation
- Roadmap planning
- User mapping
- Batch creation
- Migration execution
- Migration validation
- Post-migration integration
In this blog post, we have shared high level insights on migrating cloud content securely and successfully:
Start by Finalizing the Migration Paths
First and foremost, you have to be absolutely sure of the source and target cloud platforms. This is especially true if your company uses multiple cloud platforms and is planning to move away from some.
For example, your company may be planning to move away from a standalone cloud storage platform and embrace a full-suite cloud package, such as from Box to Microsoft 365. By finalizing the migration path(s), you can:
- Choose the right cloud content migration solution
- Ensure accuracy when transferring cloud content
- Avoiding technical issues
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Choose the Right Migration Solution
Another important step in the process is to choose the right cloud content migration tool. The tool you choose must support your company’s entire migration needs. When demoing the tool, do not just check the overall performance but also validate each and every function that is critical for your company’s migration success.
For example, if you are moving away from a cloud storage that has exclusive types of files, let’s say from Dropbox to Google Drive, the tool you choose must be able to migrate Dropbox Paper files with conversion to formats that Google supports.
Plan a Proper Migration Scope
After choosing the right cloud migration solution, the next important step is to plan the scope of work in a proper way. Understand your company’s entire migration needs and plan the migration scope accordingly, including finalizing:
- The number of users to migrate
- The size of data (files and folders) to migrate
- The types of metadata to preserve
- The number of hyperlinks to correct and migrate
- The number of delta migration needed
- The type of technical support needed
- Whether a white glove service is required
Map Users and Create Batches
Next, map users from the source to the destination cloud. The mapping paths which you create are what determines the path of the data transition. When using an advanced cloud migration tool like CloudFuze Migrate, you get two mapping options: auto-mapping and CSV-based mapping.
Auto-mapping works by identifying email addresses of each user, matching them, and mapping them. On the other hand, CSV mapping is where you need to manually create user mappings in a CSV file using certain syntaxes that replicate folder structures. Out of the two options, CSV mapping is more accurate. It helps you ensure that users aren’t mis-mapped.
Equally important is to create batches of users after you map them. For example, if you have a total of 1000 users to migrate, create 5 batches with 200 users each. With this approach, you can avoid API rate limiting as well as streamline the validation process.
Perform and Validate One-Time and Delta Migration
Lastly, make sure to perform one-time as well delta migration. One-time migration is when you perform the migration for the first time. After the one-time migration is complete for the first user batch, validate it by checking the migration reports extensively.
Next, perform delta migration of the same batch of users and validate it with reports. Repeat this process for all user batches until migration project completion. You can wrap up the project by performing a proper post-migration integration, cutover, user onboarding, and source cloud decommissioning.
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